Body
Relevant to: faculty, staff
This article contains information considered accurate at the time of publishing. Technology updates, changes in University security practices, and/or policies and procedures may affect the information in this article - updates to articles are scheduled on a periodic basis and will address any required changes.
Introduction
One powerful tool included in Microsoft Outlook is the "Address Book" feature.
When you send an email, you might want to look up and select an email address from a specific group of contacts, like a group of coworkers, relatives, or a club. To make this easier, you can create personal address books using the names in your Outlook contact folders. SUNY Empire has a number of pre-configured address books, such as the student address book, which aim to make the process of addressing your email as quick and easy as possible.
Using the Address Book - Outlook Desktop Version
- Begin composing an email message.
- In the message header, click the "To:" button to open the address book.
- Click the Address Book dropdown at the top of the window to change address books. Choose the most relevant option.
- Use the adjacent search box to enter a query and locate any matching users within the chosen address book.
- Click on the desired user(s) to add them to the "To:" section. You can also click the "Cc" or "Bcc" sections to assign users there, instead.
- Click "Ok" to exit the address book and continue composing the email.
Using the Address Book - Outlook Web App
- Begin composing an email message.
- In the message header, click the "To:" button to open the address book.
- Select the most relevant address book from the sidebar.
- Use the adjacent search box to enter a query and locate any matching users within the selected address book.
- Click on the desired user(s) to add them to the "To:" section.
- Click "Save" to exit the address book, and finish composing your email.