Adding Microsoft Teams Meeting Links to a Course

Relevant to: faculty and staff

This article contains information considered accurate at the time of publishing. Technology updates, changes in University security practices, policies and procedures may effect the information in this article - updates to articles are scheduled on a periodic basis and will address any required changes.

Introduction

Brightspace provides a method for adding a Microsoft (MS) Teams meeting link within a Brightspace course module. MS Teams meeting links provide quick access to synchronous meeting rooms used during the term.

Once the meeting is created, please be aware that the meeting time will not show in your own or your student's university MS Teams calendars. For this reason, the best practice is to include notifications of any upcoming MS Teams meeting for students in the course Announcements and manually add the event to the Course Calendar. It is important to note that it is recommended that all Micorosoft Teams meetings be accessed using the Microsoft Teams software. Please be sure to install this software on your device and log in using your SUNY Empire account username and password. Finally, the course instructor can only create MS Teams links for the link to provide the proper roles (Organizer/Participant/Guest) and multiple meeting links can be created.

Note: To learn more about MS Teams recordings and sharing recorded synchronous sessions best practices, review the Microsoft Teams Recording Best Practices article.

Creating a Meeting

1. Select any Module in a course.
   
    
2. From the Existing Activities button, choose MS Teams Meeting from the drop-down.
   
    
3. In the Add Activity window, scroll down and select Sign In. Make sure to sign in with your school account.
   
   • Note: The multi-factor authentication may be triggered from your chosen device at this time.
      
4. Now that you are signed in, choose the Create meeting link button.
   
    
5. In the "New Meeting" dialogue box, add a Title, Start/End Dates, and Time.
   
    
6. Select Create.
   
    
7. Select Insert.
   
    
8. You will see the link at the bottom of the Module content page. (Please complete steps 9 to 11 to avoid permission errors for student.)
   
    
9. Select the drop-down menu just to the right of the title and select Edit Link.
   
    
10. In this editing window, check the box titled Open as External Resource.
    
     
11. Choose Update.
    
     
12. NOTE: Setting the meeting to Open as External Resource will prevent permission error messages.

Accessing the Meeting

1. To access the meeting link, select the Meeting title.
   
    
2. A new tab will open in the web browser, select the Join on the Teams App button to launch the meeting in Microsoft Teams.
   
   • Please Note: For best experience download and use the Microsoft Teams software on your computer. The features in the web versions of Teams vary by browser and the Mobile versions are more limited in features. These instructions apply to both faculty and students.