Ms Teams - Polls with MS Forms

Introduction

MS Teams can have MS Forms added to a meeting to create and launch polls and quizzes. This article reviews how to create a poll or quiz before a meeting, how to launch it during your session, and how to manage the results during polling and afterward. Some important information before getting started:

• Only meeting organizers and presenters can create, manage, and launch polls.
• Attendees can respond to polls, but aren't able to edit them. All meeting attendees can opt out of participating by closing the poll notification.
• Guests won't be able to create or edit polls nor see the poll notification that appears in the middle of their meeting screen. They can access the poll in the meeting chat.

Table of Contents

• Setup a Poll before a meeting
• Launch a poll during a meeting
• View and manage poll results

Setup a Poll Before a Meeting

1. Select "Calendar" from the navigation bar along the left-hand side of Teams.
2. Find the meeting you want to add a poll to and open the invitation.
3. Select the "Chat with participants" option.
4. Click the "+ Add a new tab" button to open an app search pop-up.
5. Search for and select "Forms."
6. Click the "Add" button.
7. Select "Save," and a new "Polls" tab will now appear in your meeting.
8. Select "+ Create New Poll," and choose one of the following:
    
   1. Multiple Choice Poll: create your question or statement, and then provide answer options from which your audience can choose.
   2. Multiple Choice Quiz - mark a correct answer for your multiple choice quiz. You can have a single option as a correct answer, or more than one if you select "Multiple Answers."
9. Add your question and answer options; suggested answers will generate based on the question.
10. Select "Share results automatically after voting" and/or "Keep responses anonymous."
11. Select the "Save" button, and your poll will be saved as a draft until you're ready to launch during your meeting.
     
    1. Please note: You'll see the label "DRAFT" marked in green in the upper left-hand corner of your poll to indicate it hasn't been launched yet.
12. Select "+ Create New" to add additional polls to launch during the meeting.

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Launch a Poll During a Meeting

1.   There are two methods to launch a poll:
 

1.    Method 1:
 

1.   Select "Calendar" from the navigation bar along the left-hand side of Teams.

2.   Find the meeting you added a poll to and open the invitation.

3.    Go to the "Polls" tab.

4.    Select the "Launch" button on the poll you want to collect responses for.
 

1.    Please note: polls can be launched before, during, or after your meeting.

2.    Method 2:
 

1.    Select the "Polls" icon in your meeting window, which will open a Polls pane.

2.    Select "Launch" on the poll for which you want responses.

2. Meeting attendees will see your question and answer options in a poll notification that appears in the middle of their meeting screen (attendees cannot have the meeting minimized, they will not see the notification).
3. Once attendees select their answer and click the "Submit" button on their screen, you'll see their responses immediately.

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View and Manage Poll Results

• Go to your "Polls" tab or "Polls" pane to see real-time results as responses are collected.
• Check the status of your poll  in the upper-left corner:
   
  • "Live" polls accepting responses are marked in red.
  • "Closed" polls no longer accepting responses are marked in a dark gray.
• Select the chevron at the bottom of the right-corner to open a drop-down list to
   
  • Close poll,
  • Export results (to an Excel spreadsheet),
  • Reopen poll, and
  • Delete Poll.

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