Relevant to: students, staff, faculty.
Introduction
Your withdrawal and the timing of your withdrawal may have an impact on your:
Enrollment status
Satisfactory Academic Progress (SAP)
Student account (Tuition Liability and Refund Policy)
Current and future financial aid
VA benefits for military students
Impact of Withdrawal on Enrollment Status
The effective date of the withdrawal may affect the full- or part-time enrollment status of the student. For the purpose of establishing enrollment status, enrolled credits are the number of registered credits after day 28 of the enrollment term. View the academic withdrawal policy for more information.
Impact of Withdrawal on Satisfactory Academic Progress (SAP)
The effective date of a withdrawal also affects the calculation of satisfactory academic progress. For purposes of calculating satisfactory progress, credits attempted is the number of registered credits after day 28 of the enrollment term. Thus, the date of withdrawal affects whether the credits are counted in the number of credits attempted. View the academic withdrawal policy for more information.
Impact of Withdrawal on your Student Account
Liability is calculated according to the State University of New York withdrawal/refund policy. If the student withdraws before the enrollment start date, 100 percent of all tuition and fees are refundable.
If the student withdraws on the start date, or after, the university fee, student activity fee and late registration fee, if applicable, are nonrefundable. For standard 15-week terms, the tuition, technology fee and the health and wellness fee are subject to the following liability:
Note: The first day of the term is day 1.
Liability table for terms other than 15 weeks in length.
Sample Withdrawal Calculation
The following is a sample withdrawal calculation for a full-time, 12-16 credit, undergraduate enrollment based on current New York state resident rates:
Refunds
The portfolio fee is not reflected in the above example and is due in full if a student withdraws after day 29.
If the withdrawal creates a credit balance on the student's account, a refund will be sent within 28 days. If payment was made by credit card, the refund will be issued as a credit card refund. If payment on account was received from a third-party payer, the refund may go directly to the third-party payer.
Impact on Current and Future Financial Aid
Withdrawing may impact your eligibility for federal, state and institutional grants and loans, scholarships and third-party sponsorships for the current term as well as future terms.
A withdrawal that results in a change from full- to part-time enrollment status also can jeopardize your financial aid eligibility.
Following your withdrawal, all of your aid will be recalculated and you may have to return all or part of your aid for this term. Your withdrawal may result in a balance due on your account.
Financial aid student who withdraw and use any portion of their financial aid will use a full financial aid award period of eligibility. In addition, aid will be recalculated and some of the aid may have to be returned, resulting in a balance due.
If you have a New York State TAP award, your eligibility is determined on day 29 of the term. If you withdraw to below full time before that date, you will not be eligible for your entire award. You must contact Financial Aid at FinancialAid@sunyempire.edu to determine your eligibility and request your partial award. Please note, accepting a partial TAP award may impact your future TAP eligibility.
Maryland residents, please contact Student Accounts at studentaccounts@sunyempire.edu with questions regarding withdrawal liability.
In addition to the important information below about federal student aid, review Empire State University statements on Eligibility for New York State Financial Aid and Eligibility for Federal Student Aid and information for Financial aid students who withdraw.
Impact on VA Benefits for Military Students
Military students receiving Chapter 33 VA Educational Benefits: Withdrawing from one or more of your studies after the end of the school's add/drop period may result in the Veterans Administration (VA) reducing or stopping your benefits on the date of reduction or withdrawal. If you withdraw from a study, or studies, after the end of the add/drop period, you may have to repay all benefits for the studies unless you can show the change was due to mitigating circumstances. The VA defines mitigating circumstances as unavoidable and unexpected events that directly interfere with your pursuit of a course and are beyond your control.
Note: You will need Adobe Acrobat Reader to read PDF documents. If Acrobat Reader is not installed on your computer, you can download it for free from Adobe. If you cannot use Acrobat Reader, contact your center or program for a form, or you may email the Office of Registrar (Registrarsoffice@sunyempire.edu) for further instructions.