Print Setup for Pharos Sentry Secure Print

Relevant to: SUNY Empire Faculty and Staff

Introduction

The Pharos Sentry Print System is software, installed on university computers, that works with the university printers to provide secure printing from anywhere to any university printer, regardless of location.

The initial configuration for access to the Pharos print system can be completed from any SUNY Empire managed workstation. The initial configuration is completed using the pre-installed Pharos Sentry Print Setup application.

Table of Contents

• Pharos Sentry First Time Print Setup
• What if I get a new employee badge?
  

Pharos Sentry First Time Print Setup

1. Access the Pharos Sentry Print Setup Application on your university computer (Windows PC).
   
   On your computer, search for the Pharos Sentry Print Setup application from the start menu (located in the lower left hand corner of your computer screen).
   
   
   
   
   
   
2. From the Sentry Print Application Click Login to Continue.
   
   
   
   
   
   
3. You will then be prompted to login with your SUNY Empire Outlook email credentials via your web browser.
   Please note: if you are already logged into your Microsoft 365 account or applications, you may not need to provide your credentials again.
   
   
   
   
   
   
4. After successful authentication, a confirmation page will be displayed. You can now close this browser window.
   
   
   
   
   
5. After closing the web browser, return to the Pharos Sentry Print Setup Application. You will be provided your unique passcode for use on the SUNY Empire printer fleet.

Please Note:

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• • • This passcode is unique to you, please do not share this passcode with anyone.
    • You will also receive and email from Beacon Administration containing your unique passcode for your records.

You will need this passcode to complete the registration at the printer.

6. At the Print Sentry Application, Click Continue to complete the configuration for proximity card configuration to use your employee badge to print at any printer.
   
   
   
   
   
7. Select the proximity card option, and follow prompts to configure the proximity card.
   
   
   
   
   
8. Click the Start option to continue.
   
   
9. Click Print Test Page.
   
   
10. Select the Pharos Secure Printer and click Print.
    You will now be able to register your card and release the print job at the printer using your employee badge.
    
    Please note, you will need your 6-character alpha numeric code for the next steps at the printer.
    
    The following steps will be completed on the front panel of the printer. The configuration steps will only need to be completed once per card.
    
    
11. At the printer, tap your access badge to sign into the printer.
    
    
12. You will then be prompted to login using your 6-character alpha-numeric passcode that was given to you during the Pharos Sentry Print Setup application.
    
    
13. Once you have logged in, you will now be able to use your employee badge to access the SUNY Empire printer fleet printers. You will not need to provide your passcode when using your ID badge.
    
    
14. To print your document, select Print All.

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What if I get a new employee badge?

If an employee has been issued a replacement employee badge, the new badge will need to be set up for secure printing from anywhere to any university printer, regardless of location.

I know my passcode

1. At the printer, tap your access badge to sign into the printer.
   
   
2. You will then be prompted to login using your 6-character alpha-numeric passcode that was given to you during the Pharos Sentry Print Setup application.
   
   
   
   
3. Once you have logged in, you will now be able to use your employee badge to access the SUNY Empire printer fleet printers. You will not need to provide your passcode when using your ID badge.
   
   
4. To print your document, select Print All.

I need a new passcode

1. Access the Pharos Sentry Print Setup Application on your university computer (Windows PC).
   On your computer, search for the Pharos Sentry Print Setup application from the start menu (located in the lower left hand corner of your computer screen).
   
   
2.  Click on the silhouette icon that is located in the upper right hand corner of the 'Welcome to Sentry Print' window. 
   
   
3.  Choose the 'Reset Passcode' option.
   
   
   
   
4. At the Print Sentry Application, Click Continue to complete the configuration for proximity card configuration to use your employee badge to print at any printer.
   
   
   
   
   
5. Select the proximity card option, and follow prompts to configure the proximity card.
   
   
   
   
   
6. Click the Start option to continue.
   
   
7. Click Print Test Page.
   
   
8. Select the Pharos Secure Printer and click Print.
   You will now be able to register your card and release the print job at the printer using your employee badge.
   
   Please note, you will need your 6-character alpha numeric code for the next steps at the printer.
   
   The following steps will be completed on the front panel of the printer. The configuration steps will only need to be completed once per card.
   
   
9. At the printer, tap your access badge to sign into the printer.
   
   
10. You will then be prompted to login using your 6-character alpha-numeric passcode that was given to you during the Pharos Sentry Print Setup application.
    
    
11. Once you have logged in, you will now be able to use your employee badge to access the SUNY Empire printer fleet printers. You will not need to provide your passcode when using your ID badge.
    
    
12. To print your document, select Print All.

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