Use email templates to send messages that include information that infrequently changes from message to message. Compose and save a message as a template, and then reuse it when you want it. New information can be added before the template is sent as an email message.
1. Open Outlook
2. Press the Home tab then select New E-mail
3. Enter the content you want to use for your template
4. In the upper left of the message, press the File tab
5. Press Save As
6. In the Save As dialog box, in the Save as type list, press the drop down and select Outlook Template
7. In the File name box, type a name for your template and then click Save
How to use message template
1. On the Home tab, click New Items, point to More Items, then Choose Form
2. In the Choose Form dialog box, in Look In, click User Templates in File System
3. The default templates folder is opened:
- If your template is saved in a different folder, click Browse, then locate and select the template
4. Select the template and click Open
5. Make any additions or revisions to the recipients in the To, CC or BCC boxes. You can also change the text in the Subject box and add contents to the body of the message if you so choose.
6. Press Send to send the message