Create and Add MS Teams Links to Brightspace using the MS Teams Desktop App

Relevant to: faculty and staff

This article contains information considered accurate at the time of publishing. Technology updates, changes in University security practices, policies and procedures may effect the information in this article - updates to articles are scheduled on a periodic basis and will address any required changes.

Introduction

New! The Teams LTI integration will be discontinued as of Monday, August 25th, 2025. Please use the updated version described below to create and attach your MS Teams in Brightspace.

Using Microsoft Teams meeting links allow instructors quick access to synchronous meeting rooms in a course. This article will explain best practices for creating links that limit meeting access to your students and provide an accurate list of attendees.

Note: To learn more about MS Teams recordings and sharing recorded synchronous sessions, review the Microsoft Teams Recording Best Practices article.

Creating a Meeting in Microsoft Teams

1. From your Windows Start Menu, select the Microsoft Teams app.
   • Note: It is recommended that all Microsoft Teams meetings be accessed using the Microsoft Teams software. Please be sure to install this software on your device and log in using your SUNY Empire account username and password.

2. Select Calendar > New Event. Ensure your Teams’ meeting button is On.
3. Enter required details:
   • Meeting Title
   • Date and Start/End times
   • On the right hand side, toggle ON the Teams meeting.
   • If you like to have a recurring meeting, select the Make Recurring option below the date.

4. Select how often you want the meeting to occur and select Save.


5. On the top left hand side, select Meeting Options to choose your settings.


6. Under Meeting access:
   • Choose People in my Org from the drop-down menu.
   • Ensure that People dialing in can bypass the lobby is OFF and Require unverified participants to verify their info before joining is ON.

7. From the menu on the left hand side, select Participation, and ensure the Allow attendance report button is ON. Then, select Apply to save your meeting settings.

8. Now, Save the meeting.
9. Once you have created the meeting it will appear in your calendar.
   • Note: The meeting time will not show automatically on your student's university MS Teams calendars. Therefore, it is best practice to include notifications of any upcoming MS Teams meeting for students in the course Announcements and manually add the meeting dates and times to the Course Calendar.
10. To copy the Teams Meeting link, in the calendar select the meeting you have created, then choose the down menu option next to the Join button and select Copy join link. A confirmation box will appear at the bottom of the screen.
    • Note: The course instructor can only create MS Teams links for the link to provide the proper roles (Organizer/Participant/Guest) and multiple meeting links can be created.

Add the Meeting link in Brightspace

1. Navigate to your course in Brightspace.
2. Open the Module where you want the link to be posted.


3. From the Upload/Create button, choose Create a link from the drop-down.


4. In the new link window, Title the activity and insert the link in the URL box. Ensure the check mark is set to Open as External Resource.
   • Note: Setting the meeting to Open as External Resource will prevent permission error messages.
5. Select Create to save your Teams Meeting in the course.


6.  

Accessing the Meeting

1. To access the meeting link, select the Meeting title.
   • Note: Sometimes the multi-factor authentication may be triggered from your chosen device at this time.
2. A new tab will open in the web browser, select the Join on the Teams App button to launch the meeting in Microsoft Teams.
   • Please Note: For best experience download and use the Microsoft Teams software on your computer. The features in the web versions of Teams vary by browser and the Mobile versions are more limited in features. These instructions apply to both faculty and students.

Download an attendance report

During the Meeting

1. Select People to view who attended the meeting.
2. On the Participants pane, select the ellipses [...], then choose Download attendance list.
3. A download notification will appear at the right-corner of the screen showing the excel file.

After the Meeting

From Chat

1. In Teams, go to Chat and open the meeting’s chat.
2. Open the Attendance tab and select Download to get the excel file.
   • Note: The report will typically appear about 5 minutes after the meeting has ended.

From Calendar

1. In Teams, go to the Calendar and open the past meeting invite.
2. Select on the Attendance tab and Download the excel file.
   • Note: Only the organizer can view/download attendance reports.