Microsoft Outlook Calendar Scheduling Basics

Microsoft Office - Calendar Scheduling Basics

Relevant To: Faculty/ Staff

Introduction

Microsoft Outlook Calendar allows you to schedule meetings, appointments and reminders, as well as reserve conference rooms/meeting spaces.

Schedule a Meeting and Reserve a Conference Room

Schedule a Meeting with someone:

1. Open your Outlook calendar
2. Click on the Home tab
3. In the upper left, click on -> New Meeting
4. In the To: field, enter the name(s) of the people who you are inviting
5. In the Subject: field, enter the text for the meeting topic
6. In the Location: field, look to the right and click the -> Rooms button
7. In the Address Book drop-down, choose -> All Rooms
8. From the list, choose a Conference Room (example -> Learning Space (Rochester 201), then click -> Rooms -> OK
9. Choose a Start time and End time for your meeting (example -> Start time of 6/29/16 @ 10:00 AM and End time of 6/29/16 @ 11:30 AM).
10. Fill in the body with your message to all meeting recipients
11. Click -> Send button

To Schedule an Appointment or Reminder

Schedule an Appointment (or a reminder):

1. Open your Outlook calendar
2. Click on the Home tab
3. In the upper left, click on -> New Appointment
4. Fill in the Subject: field
5. Fill in the Location: field
6. Choose a Start and End time
7. Fill in the body with text
8. On the Appointment tab (upper left), click -> Save & Close

ITS Tech Tips

ITS Tech Tips check out:

• Tech Tip titled -> Calendar Basics (includes links to brief training videos)
• View all Tech Tips in the Calendar category -> All Calendar Tech Tips here
• How do I share a calendar with someone else?  -> Share a Calendar with Others