Microsoft 365 Copilot is an AI-powered tool designed to enhance productivity across various Microsoft 365 applications, including Word, Excel, and Teams. By leveraging advanced AI capabilities, Copilot assists users in drafting content, summarizing information, and optimizing workflows, making it an invaluable asset for both individual users and organizations.

Microsoft 365 Copilot: Enhancing Productivity with AI

 

Microsoft 365 Copilot is an AI-powered tool designed to enhance productivity across various Microsoft 365 applications, including Word, Excel, and Teams. By leveraging advanced AI capabilities, Copilot assists users in drafting content, summarizing information, and optimizing workflows, making it an invaluable asset for individual users and organizations.

Key Features

Summarization

• Copilot can quickly condense meetings, documents, and emails, keeping users focused on what matters most. This feature is handy for busy professionals who must keep track of multiple communications and documents.

Drafting Assistance

• Whether generating drafts for emails, presentations, or documents, Copilot gives users a head start, saving time and effort. This feature ensures that users can produce high-quality content efficiently.

Search Capability

• Effortlessly find the information you need across your Microsoft 365 data. Copilot's search functionality allows users to locate specific information within their documents, emails, and other data sources, streamlining the information retrieval process.

Content Creation

• Copilot can create innovative content tailored to the user's needs, from poems to code. This feature is ideal for users looking to generate creative or technical content quickly and effectively.

Optimization

• Improve and optimize your existing content for better impact and clarity. Copilot provides suggestions and enhancements to ensure your content is polished and professional.

Security and Privacy

Microsoft 365 Copilot is built with robust security and privacy measures to protect your data. Here are some key aspects: Data, Privacy, and Security for Microsoft 365 Copilot 

Data Classification Standards

When using any type of generative AI (Microsoft Copilot or others), it's important to maintain alignment with the university's data classification standard.

• Category 1 (Protected PII or regulated): Should NEVER be included in generative AI prompts or inputs.
• Category 2 (Internal Use Data): Can be included in Microsoft Copilot prompts when logged in with your SUNY Empire account.
• Category 3 (Public Data): Can be included in generative AI prompts with Microsoft Copilot or similar AI tools.

Use Cases

In the Workplace

Copilot can draft meeting agendas, summarize project updates, and generate reports. Its ability to integrate with various Microsoft 365 applications makes it a versatile tool for enhancing workplace productivity.

In Education

Educators and students can benefit from Copilot's drafting and summarization capabilities. Whether it's preparing lesson plans, summarizing research papers, or drafting essays, Copilot provides valuable assistance in the educational environment.

In Projects

Copilot offers creative and technical support for projects such as writing a novel or creating a budget spreadsheet. Its ability to generate and optimize content makes it useful for various endeavors.

Getting Started

To start using Microsoft 365 Copilot, users need to have a Microsoft 365 subscription (Request AI Tool Paid License). Once subscribed, users can access Copilot through their Microsoft 365 applications. For detailed guidance on utilizing Copilot to its fullest potential, users can refer to the following resources:

• Microsoft 365 Copilot—Features and Plans
• Copilot for all: Introducing Microsoft 365 Copilot Chat
• Frequently asked questions about Microsoft 365 Copilot
• Microsoft 365 Copilot adoption
• Copilot Prompt Gallery

FAQ

What is Microsoft 365 Copilot?

• Microsoft 365 Copilot is an AI-powered tool designed to enhance productivity across various Microsoft 365 applications by assisting users in drafting content, summarizing information, and optimizing workflows.

How does Copilot ensure data security?

• Copilot adheres to strict data protection standards, including encryption of data both in transit and at rest. It also complies with global privacy regulations and industry standards such as ISO/IEC 27001, SOC 1, SOC 2, and SOC 3.

What are some everyday use cases for Copilot?

• Copilot can be used in the workplace to draft meeting agendas, summarize project updates, and generate reports. In education, it assists with preparing lesson plans, summarizing research papers, and drafting essays. For personal projects, it offers creative and technical support.