Relevant To: Faculty, Staff
One powerful tool included in Microsoft Outlook is the "Address Book" feature.
When you send an email, you might want to look up and select an email address from a specific group of contacts, like a group of coworkers, relatives, or a club. To make this easier, you can create personal address books using the names in your Outlook contact folders. SUNY Empire has a number of pre-configured address books, such as the student address book, which aim to make the process of addressing your email as quick and easy as possible.
- Begin composing an email message
- In the message header, click the "To:" button to open the address book.
- Click the Address Book dropdown at the top of the window to change address books. Choose the most relevant option.
- Use the adjacent search box to enter a query and locate any matching users within the chosen address book.
- Click on the desired user(s) to add them to the "To:" section. You can also click the "Cc" or "Bcc" sections to assign users there, instead.
- Click "Ok" to exit the address book and continue composing the email.
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- Begin composing an email message
- In the message header, click the "To:" button to open the address book.
- Select the most relevant address book from the sidebar.
- Use the adjacent search box to enter a query and locate any matching users within the selected address book.
- Click on the desired user(s) to add them to the "To:" section.
- Click "Save" to exit the address book, and finish composing your email.
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