Submit Final Grades

Introduction

This article will assist faculty with navigating how to enter final grades for a term.   

 

Reminders & Tips 

  • Per grading policy - “Grades/outcomes are due within seven calendar days after the last day of each term, or in the case of an incomplete, within seven calendar days after the deadline to submit the final work for the incomplete.” 
  • The grading feature in Brightspace is not submitting grades for your students. All grades must be submitted via Self-Service Banner. 
  • Make sure you are connected to the VPN/Citrix. 
  • Administrative Withdrawals (ZWs) should be entered before the end of term.  
  • The incomplete outcome is no longer a grading option. Students must submit the incomplete request form. Instructors will not be able to enter a grade if they have a request pending in their queue. They must resolve by approving or denying.
  • There is an alternate method for submitting final grades through the Class Roster: Article - Submit Grades Alternate Method (sunyempire.edu)
  • Late grades impact students academically and financially!

 

Steps to Enter Grades

1.) Begin by navigating to my.sunyempire.edu and logging in with your university credentials.

2.) From the homepage, click on the "Self-Service Banner" icon.

3.) Select the "Faculty Services" block.

4.) Select the "Submit Final Grades" block. 

5.) A list of courses to grade will appear and the Grading Status column will indicate either: Not Started, In Progress or Completed. 

  • Click on Not Started to populate your roster
  • A roster with space to enter grades will appear below the course list.
  • The Grading Status column will show as In Progress once you save the grade.
  • The Grading Status column will show as Completed once ALL grades are saved.

6.) Entering Grades

  • Select Final Grades - disregard the Midterm Grades or Gradebook options.
  • Click on the course you wish to enter the grade(s). 
  • Enter the grade under the Final Grade column.  Select the appropriate grade from the drop-down menu.
  • Administrative Withdrawal (ZW) guidance - If you are assigning a ZW grade, you must fill out the field "Last Attend Date”.  If the outcome is not a ZW, do not populate this field.
  • Incomplete (IN) guidance - Per policy, all incomplete requests must be initiated by students.
    • The incomplete outcome is not an option through submit final grades.
    • If the incomplete is approved, the outcome of incomplete will automatically be entered on the student’s record. If the incomplete is denied, the instructor must then enter the grade through Submit Final Grades.
    • Instructors will not be able to enter a grade if they have a request pending in their queue. They must resolve by approving or denying. Instructors can view all their incomplete requests by going to the Incomplete Grade Requests block through Self-Service Banner.
    • Additional Guidance: Incomplete Request-Guide for Students and Incomplete Request-Guide for Faculty
  • P/NP guidance: If a student has chosen the grading option of Pass/No Pass, you will have the option of selecting a grade of "P" or "NP".
  • You do not need to fill out the field "Hours Attended".
  • Only fill out the "Last Attend Date" for ZWs.
  • Be sure to SAVE!!! You will see a Save Successful message on the top right of the screen. You may need to refresh your screen to see the Grading Status column update. 

TIP - At the bottom right of the list, you will see a Page indicator.  Be sure to check to see if you have additional students on a second page.

IMPORTANT

You can adjust the grade until the Rolled status shows as Completed.

Our system is set up to "roll" grades at 11 a.m. and 11 p.m. E.S.T.  To change the grade, you will need to go back to Self-Service Banner, and select the the "Submit Grade Changes" block.  Instructions: Submit Grade Changes

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